Request for quotations: Venue and lodging in Bishkek for one year contracting
Представительство DAI в КР | Проект CAMI
I. Synopsis of the Request for Quotation
DAI, implementer of the USAID funded Community and Municipal Governance Initiative (CAMI) in the Kyrgyz Republic, invites qualified vendors to submit quotations for Venue and lodging in Bishkek for one year contracting, as follows:
1. RFQ No. REQ-BIS-17-00126
2. Issue Date: March 24, 2017
3. Title: Venue and lodging in Bishkek for one year contracting
4. Issuing Office & Email for Submission of Quotes
The Representative office of DAI in the Kyrgyz Republic
125/1, Toktogula str., Bishkek, Kyrgyz Republic
5. Deadline for Receipt of Quotes: March 27, 2017
6. Point of Contact: CAMI_ProcurementInbox@DAI.com
7. Anticipated Award Type
Blanket Purchase Agreement (BPA).
Issuance of this RFQ in no way obligates DAI to award a subcontract or purchase order and Bidders will not be reimbursed for any costs associated with the preparation of their quote.
8. Basis for Award
An award will be made to the responsible bidder whose bid is responsive to the terms of the RFQ and is most advantageous to DAI, considering price or/and other factors included in the RFQ. To be considered for award, bidders must meet the requirements identified in Section 12, “Determination of Responsibility”. No discussions or negotiations are permitted with bidders, and therefore bidders shall submit their best and final price.
II. Request for Quotation
9. General Instructions to Bidders
- Bids must be submitted to and received by DAI by 15.00, March 27, 2017 (Monday). Late offers will be rejected except under extraordinary circumstances at DAI’s discretion.
- Bidders shall submit quotes electronically (via procurement email CAMI_ProcurementInbox@DAI.com)
- Include a statement that the vendor fully understands that their quote must be valid for a period of 30 days.
- Bidders shall sign and date their quotation.
- Bidders shall complete Attachment A: Price Schedule template. Value Added Tax (VAT) shall be included on a separate line.
- These services are not eligible for VAT exemption under the DAI prime contract.
10. Questions Regarding the RFQ
Each Bidder is responsible for reading very carefully and understanding fully the terms and conditions of this RFQ. All communications regarding this solicitation are to be made solely through the Issuing Office and must be submitted via email or in writing delivered to the Issuing Office no later than the date specified above. All questions received will be compiled and answered in writing and distributed to all interested Bidders.
11. Technical Specifications and requirements for Technical Acceptability
1. Requirements for the services in the Attachment B.
2. Contract period April 1, 2017 – March 31, 2018
12. Determination of Responsibility
DAI will not enter into any type of agreement with a vendor prior to ensuring the vendor’s responsibility. When assessing an vendor’s responsibility, the following factors are taken into consideration:
1. Provide copies of the required business licenses to operate in the host country.
2. Evidence of a DUNS number (explained below and instructions contained in the Annex).
3. The source, origin and nationality of the services are not from a Prohibited Country (explained below).
4. Ability to comply with required or proposed delivery or performance schedules.
13. Geographic Code
- Under the authorized geographic code for its contract DAI may only procure goods and services from the following countries.
- Geographic Code 937: Goods and services from the United States, the cooperating country, and «Developing Countries» other than «Advanced Developing Countries:, excluding prohibited countries. A list of the «Developing Countries» as well as «Advanced Developing Countries» can be found at: http://www.usaid.gov/policy/ads/300/310maa.pdf and http://www.usaid.gov/policy/ads/300/310mab.pdf respectively.
- DAI must verify the source, nationality and origin, of goods and services and ensure (to the fullest extent possible) that DAI does not procure any services from prohibited countries listed by the Office of Foreign Assets Control (OFAC) as sanctioned countries. The current list of countries under comprehensive sanctions include: Cuba, Iran, North Korea, Sudan, and Syria. DAI is prohibited from facilitating any transaction by a third party if that transaction would be prohibited if performed by DAI.
- By submitting a quote in response to this RFQ, Bidders confirm that they are not violating the Source and Nationality requirements and that the services comply with the Geographic Code and the exclusions for prohibited countries.
14. Data Universal Numbering System (DUNS)
All U.S. and foreign organizations which receive first-tier subcontracts/ purchase orders with a value of $25,000 and above are required to obtain a DUNS number prior to signing of the agreement. Organizations are exempt from this requirement if the gross income received from all sources in the previous tax year was under $300,000. DAI requires that Bidders sign the self-certification statement if the Bidder claims exemption for this reason.
For those required to obtain a DUNS number, you may request Attachment C: Instructions for Obtaining a DUNS Number.
For those not required to obtain a DUNS number, you may request Attachment D: Self-Certification for Exemption from DUNS Requirement
15. Compliance with Terms and Conditions
Bidder shall be aware of the general terms and conditions for an award resulting from this RFQ. The selected Bidder shall comply with all Representations and Certifications of Compliance listed in Attachment C.
16. Procurement Ethics
By submitting an Bidder, Bidders certify that they have not/will not attempt to bribe or make any payments to DAI employees in return for preference, nor have any payments with Terrorists, or groups supporting Terrorists, been attempted. Any such practice constitutes an unethical, illegal, and corrupt practice and either the Bidders or the DAI staff may report violations to the Toll-Free Ethics and Compliance Anonymous Hotline at +1 855-603-6987, via the DAI website, or via email to FPI_hotline@dai.com.
Additional information in attached file